Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to managers and employees by overseeing both routine and advanced administrative duties. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to manage multiple tasks efficiently in a fast-paced environment.

This role requires professionalism, discretion, and the ability to handle confidential information while ensuring the office operates smoothly and efficiently.

Pay Range: $24-$27

Key Responsibilities

• Office Administration:
• Handle general office tasks such as filing, copying, scanning, and data entry.
• Manage correspondence, including drafting emails, letters, and reports.
• Sort and distribute incoming mail, as well as prepare outgoing mail and shipments.
• Maintain an organized filing system for both physical and digital documents.
• Scheduling & Coordination:
• Manage calendars, schedule meetings, and coordinate appointments.
• Arrange travel, accommodations, and itineraries for executives and employees.
• Assist in organizing company meetings, conferences, and events.
• Financial & Billing Support:
• Prepare and submit invoices for clients in a timely manner.
• Track and monitor billing and expense reports.
• Assist with expense reconciliation and payment processing.
• Communication & Reporting:
• Draft and edit reports, presentations, and other professional documents.
• Provide written and verbal support to managers and team members.
• Respond to emails and inquiries professionally and promptly.
• Support for Managers & Employees:
• Provide administrative support to management and team members as needed.
• Assist in special projects and initiatives to support company goals.
• Ensure that office supplies are stocked and maintained.

Required Skills & Qualifications:

• Proven experience as an Administrative Assistant, Executive Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Ability to prioritize tasks and manage time effectively.
• Experience with calendar management, travel coordination, and invoicing.
• Ability to work independently and collaboratively within a team.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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