Job Description

Ultimate Staffing has multiple Administrative Assistant roles across the Houston area! We have temp, temp to hire, and direct hire opportunities. The ideal candidate will play a crucial role in supporting the office operations and ensuring the efficient functioning of daily activities. This is an exciting opportunity for a detail-oriented professional looking to contribute to a collaborative and thriving environment.

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls, emails, and correspondence.
• Organize and schedule meetings and appointments, ensuring all necessary materials are prepared.
• Maintain contact lists and manage calendars for the team.
• Prepare reports, memos, letters, and other documents as needed.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system, ensuring all records are accurate and up-to-date.
• Handle sensitive information in a confidential manner.
• Coordinate office procedures and manage office supplies inventory.
• Support team members with various administrative tasks as assigned.

• Proven experience as an administrative assistant or in a related field.
• 2+ years as an administrative assistant or in a similar role.
• High school diploma or equivalent required; Associate's degree or higher preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to multi-task and prioritize work.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently as well as part of a team.

• $18-$21/hr

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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