Job Description

Operations & Administrative Assistant - Boutique Private Family Office

Salary + OT + Bonus + Benefits

Our client, an established and prominent family office is looking for an Operations/ Administrative Assistant in their DC Office. You will be the point of contact for the firm handling operations, office management, events, and provide administrative support to two Sr. Executives across the organization. The ideal candidate will have a high-energy, be comfortable in a boutique, professional office setting, possess a no-job-too-small-mentality and is excited to join a close-knit team.

The role is 4 days / week onsite - 1 day remote, offers amazing benefits and a competitive salary and bonus structure and the opportunity to work with bright and talented individuals.

Duties & Responsibilities

• Manage 2 Executives’ calendars, travel and expenses
• Act as a liaison for the building regarding any facility or security issues
• Ensure that kitchen and common areas are clean and stocked
• Receive and sort mail/packages/deliveries and notify employees when they receive deliveries
• Assist with event planning for both internal and external events
• Manage orders and vendor relationships for the office
• Handle booking, managing, and coordinating conference and meeting room calendars and other needs for specific events and meetings

Requirements

• Ideal candidate has 2+ years of experience as an Administrative Assistant or Office Coordinator ideally in the professional services sector
• Strong computer skills including comfort and familiarity with: Windows Office (Word, Excel, PowerPoint,), SalesForce a plus
• Exhibits a positive “can-do” attitude and holds oneself accountable to delivering high quality and accurate work in a timely manner
• Ability to multi-task in a fast-paced environment and clearly communicate current priorities around urgent items
• Ability to handle information with the utmost professionalism and confidentiality
• Exceptional interpersonal, written, and verbal communication skills
• A true team player mentality
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organize, multitask, prioritize, and work under pressure

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