Job Description

We are seeking an organized and professional Office Manager to join our dynamic team at TraVek, a remodeling and roofing company based in Scottsdale. The Office Manager will be responsible for managing front desk operations, managing the office space, and providing support to various managers in an administrative capacity. This position serves as the first point of contact for guests, clients, and employees, ensuring smooth office operations while assisting with various admin functions.

Front Desk Duties:

• Greet and assist guests, clients, and vendors with professionalism and warmth.
• Answer and direct phone calls, manage general company email inquiries, and distribute mail.
• Maintain a clean and organized front desk and lobby area.

Administrative Support:

• Manage office supplies inventory and order as needed.
• Schedule meetings, coordinate events, and manage calendars 
• Assist with digital filing, scanning, and organizing documents in google drive

Office Management:

• Ensure office equipment is properly maintained and functions efficiently.
• Coordinate with vendors and service providers for office-related maintenance and repairs.
• Organize in house company events, including team-building activities and holiday celebrations.
• Order office supplies as needed

Effective skills, traits and behaviors required for Accounting Assistant position:

• Communication Skills- proficient communication skills, able to express ideas clearly and listen actively to others
• Team Player Mentality- understand the value of teamwork and actively contribute to the success of the team
• Problem solving skills- adept at identifying challenges, analyzing situations, and developing creative solutions; remain calm under pressure and approach problems with a positive and proactive attitude.
• Adaptability- flexible and adaptable to change
• Emotional intelligence- possess high level of EI, which enables them to understand and manage their own emotions effectively and navigate interpersonal relationships with empathy and understanding
• Strategic thinking- ability to think strategically and envision the big picture; align departmental goals with company goals
• Decision making skills- decisive and capable of making tough decisions in a timely manner
• Accountability- take ownership of responsibilities and hold others accountable for actions and results
• Leadership by example- lead by example; inspire others
• Continuous learning- committed to personal and professional development; open to feedback and actively seek self-improvement opportunities
  

• Proven experience as an office manager, administrative assistant, or similar role.
• Basic knowledge of HR practices and employment laws preferred; ability to learn
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail and the ability to multitask.
• Proficient in Google Drive and comfortable learning HR software.
• Professional, friendly demeanor and ability to maintain confidentiality.
• High school diploma or GED required; associate degree or HR certification preferred.

Job Tags

Similar Jobs